Scholarship Program FAQs
- PERSONAL STATEMENT & RESUME
- APPLICATION ELIGIBILITY
- ENROLLMENT & FULL-TIME STATUS
- APPLICATION NOTIFICATION
- ENROLLMENT VERIFICATION AND GPA
- AWARD DISBURSEMENT
1. Personal Statement and Resume
What is a Personal Statement?
Your personal statement demonstrates to the review committee your unique qualities as an individual. It can describe your educational and life goals and how you plan to achieve them and anything else that you feel would help distinguish you from other applicants.
How do I submit my Personal Statement?
The personal statement must be submitted online as part of the online scholarship application. There is no need to submit a separate essay via email.
Do I have to submit a paper copy of my Personal Statement?
If you are completing your scholarship application online, then you do not have submit a paper copy of your personal statement. If you are completing a paper copy of the application then you must submit a paper copy of your personal statement.
What is a Resume?
The resume should be no longer than two pages and should include information about your education, work, and volunteer background and experience.
2. Application Eligibility
If I am applying for multiple scholarships, do I need to submit a transcript, letter of recommendation, resume and scholarship certification form for each scholarship application?
No, one of each document type is sufficient for the scholarship application. However, please make sure you mark which scholarships you are applying for on the Scholarship Authorization and Certification Form.
Should my school(s) mail transcripts directly to the SHPE Foundation, or can I include them with the application materials packet I mail?
We highly suggest that you request sealed transcripts from your school(s) be mailed to you directly. Please mail them in one packet with your additional application materials to SHPE Foundation. Application materials must be be postmarked no later than May 1, 2014.
Can I submit my transcripts after I have sent the recommendation letter, resume and online application?
Yes. However, we suggest that you send your application materials in one complete packet to the SHPE Foundation office. All materials must be postmarked no later than May 1, 2014. Incomplete application packages will not be considered.
If I have submitted all my application materials, can I submit an updated resume before the deadline of May 1, 2014?
No. Please provide an updated resume along with your additional application materials. We will not accept revisions to your original application materials.
Is a letter of recommendation required, and if so, does it have to be from someone in a science, technology, engineering, or mathematics related field?
Yes, at least one letter of recommendation is required. Although not a requirement, we encourage the recommendation come from a teacher or professor who can speak to your academics and interests in science, technology, engineering, and mathematics.
I am in 9th, 10th or 11th grade. Can I still apply?
No. Applicants must be at least 12th grade, graduating students in order to apply. We encourage you, however, to bookmark the SHPE Foundation website for future applications.
I am a working professional pursuing a graduate degree on a part time basis. Am I eligible to apply?
Yes. The SHPE Foundation Professional Scholarship is available to full-time employees who are pursuing a part-time degree in a STEM related field. However, we encourage applicants to seek tuition reimbursement from their employers prior to applying for SHPE Foundation scholarships.
I received my high school diploma in another country. Can I still apply?
No. Applicants must posses a high school diploma from an accredited high school in the United States or Puerto Rico.
I will not have a transcript to report by the May 1st deadline because I am in either my first semester as an undergraduate or graduate student. What information should I submit instead?
If you are a first-semester undergraduate student, you must submit your high school transcript. If you are a first-semester graduate student, you must submit your undergraduate transcript.
I have been out of school for over five years, and I am returning to college to pursue my undergraduate degree or graduate degree. What transcript do I submit?
You must submit your transcript from the last college or university you attended.
I have been out of school for less than five years, and I am returning to college to pursue my undergraduate degree or graduate degree. What transcript do I submit?
You must submit your transcript from the last college or university you attended.
My overall GPA is less than 2.75, but my last 60 hours and/or GPA in my major is 2.75 or oever. Can I still apply?
Your overall GPA must be 2.75 or greater in order to be eligible for scholarships.
What majors are eligible to apply for SHPE Foundation scholarships?
Scholarships are awarded to students who are majoring in science, technology, engineering, or mathematics degrees.
Are medical students eligible to apply?
No. The SHPE Foundation's Scholarship Program does not currently provide funding to students in medical, nursing, pharmacy, physical therapy, or related health programs.
Are students attending technical/vocational schools eligible to apply?
No. Students enrolled in certification programs or receiving technical or vocation training are not eligible to apply. Students must at least be enrolled in a two-year college program leading to at least an associate's degree in a STEM field.
I am a high school senior and have not a declared major in a STEM field. Can I apply?
Yes. However, applications that demonstrate a strong interest in science, technology, engineering, or mathematics will be given priority.
Do I have to be a U.S. citizen, permanent resident or visa student to apply?
The general SHPE Foundation Scholarship Program does not have a residency requirement. However, some corporate scholarships may have their own residency requirements. Criteria and eligibility vary, but detailed information for each can be viewed at www.shpefoundation.org/scholarships.
I am a doctoral candidate; can I apply for an SHPE Foundation scholarship?
Yes. To apply for our SHPE Foundation Dissertation Scholarship, doctoral candidates must be enrolled in a full time program and have not yet received their advancement to candidacy form.
I am a non-traditional aged student; can I apply for SHPE Foundation scholarships?
Yes, you may apply for our scholarships if you meet all other eligibility requirements.
I am an international student entering or transferring to a U.S. accredited university or college. Can I still apply?
Yes. However, you must also meet all other eligibility requirements in order to apply. Please submit a transcript from the last university of college attended that meets the standards of a standard U.S. institution and demonstrates the equivalent of at least a 2.75 GPA on an overall 4.0 GPA scale. Please keep in mind that transcripts submitted to SHPE Foundation will not be returned.
Do I have to be accepted to a university before I can apply for this scholarship?
No. We encourage you to apply early, even if you have not yet been accepted, but we will require proof of enrollment to prior to disbursing the award.
If I am graduating this semester can I still apply for this scholarship to pay my student loans?
No. Current enrollment verification is required.
3. Enrollment and Full-time Status
I only have one more semester of courses remaining; can I still apply for the scholarship?
Yes. However, you will only receive an award to cover the remaining semester in which you are enrolled. Full-time status is required and is defined as 12 credit hours for undergraduate students and 9 credit hours for graduate students.
Can I still receive the scholarship if I am not a full time undergraduate or graduate student?
No. You must be a full-time student during the academic semester for which you are applying for funding. Full-time status is defined as 12 credit hours for undergraduate students and 9 credit hours for graduate students.
If I am considered full-time at my university with fewer credit hours than the scholarship eligibility requirements ask for, can I still be eligible for this scholarship?
No. Our scholarship program requires that you must be a full time student during the academic year you apply to receive your award, with full-time status defined as 12 credit hours for undergraduate students and 9 credit hours for graduate students.
I am a doctoral student who has not been advanced to candidacy. Do I need to be enrolled full-time?
Yes. Our scholarship program requires that you must be a full time student during the academic year you apply to receive your award. Full-time status is defined as 12 credit hours for undergraduate students and 9 credit hours for graduate students.
4. Application Notification
How can I confirm that my application has been received?
We will send email confirmation of receipt to applicants and will also request additional documentation if application materials are missing or incomplete. Please note - if materials are sent within two weeks of the May 1st deadline, we will not notify you of missing application materials.
How will I be notified if I am awarded a scholarship?
We will mail you an award letter to the address indicated in your application. It is very important that you email the SHPE Foundation at firstname.lastname@example.org if your address changes. m
How long does it take to process an award disbursement?
It may take up to six weeks to process your award disbursement once our office receives all required documents (enrollment verification and/or transcript, volunteer hours).
5. Enrollment Verification and GPA Requirements
Do I need to send an updated official transcript and enrollment verification in order to receive the second semester funding?
Yes, Please note, transcripts and enrollment verificiation must be official correspondence from your university.
Where can I obtain enrollment verification?
Enrollment verification is provided by the college or university at the registrar's or financial aid office. All enrollment verifications must be sent as hard copies - no fax, no email. They must be postmarked by the dates stated in your award notification letter.
If my GPA falls below a 2.75 (on a 4.0 scale) will I be considered for the next semester's award disbursement?
No. We require a 2.75 (on a 4.0 scale) for eligibility. No exceptions.
If my GPA falls below a 2.75 (on a 4.0 scale) am I still required to submit an official transcript and enrollment verification?
Yes. We are required to have documentation for all the scholarship recipients for the full year. By turning in this information we will also be able to review academic progress when applying for future funding.
I am currently living outside the United States and am attending an institution outside the U.S. as part of my U.S. degree program. Am I still eligible to receive a SHPE Foundation scholarship?
Yes. However, you must be considered a full-time enrolled student of the U.S. institution in order to receive your scholarship. Enrollment verification must be submitted from the U.S. institution.
6. Award Disbursement
If I am graduating in the fall semester will I receive the full scholarship award or just the semester (half) amount?
You will only be awarded for the semester in which you attend.
How do I become a member of SHPE?
If you have already graduated from high school, you may join here: http://shpe.org/index.php/join-shpe.
If you are a middle or high school student, instructions for joining a SHPE Jr. Chapter are located here: http://www.shpefoundation.org/shpejr/.
Are SHPE Foundation Scholarships automatically renewable?
General SHPE Foundation scholarships are not automatically renewed. However, some corporate scholarships do allow for automatic renewal as long as the student maintains satisfactory academic progress in their STEM major.
I have a full scholarship covering all tuition expenses, but need money for other school related expenses such as books and materials. If I apply for other scholarships, my university would keep the money in their fund and not apply it to my account since my tuition is covered. How is your award disbursed?
We disburse our awards directly to the student versus the university.
Is Hispanic descent a requirement for eligibility?
No, although applicants of Hispanic descent will receive priority.
Please submit all required application materials to:
SHPE Foundation Scholarship Program
1444 Duke St.
Alexandria, VA 22134
Additional questions and information are available by contacting SHPE Foundation staff at email@example.com.